BENEFITS OF DOCUMENT DIGITIZATION – STOP PAYING FOR COSTLY STORAGE ARCHIVES

Many companies outsource their document storage to third-party secure storage providers or rent off-site storage units. These monthly storage fees can be substantial and accumulate quickly. Additionally, there are costs associated with retrieving and refiling documents at these facilities. This might involve the third-party vendor delivering and collecting physical hardcopies at your office or your employees visiting the storage facility to locate, use, and then refile documents. All this time spent on retrieving and refiling physical documents consumes valuable time, and time is money!

• Loss: Misfiling or losing documents can result in critical information being irretrievable.

• Deterioration: Paper documents degrade over time due to humidity, temperature fluctuations, and light exposure.

• Damage: Physical documents are susceptible to water, fire, and pests, making restoration challenging.

• Security Risks: Physical documents can be easily accessed by unauthorized individuals, risking sensitive information.

• Cost Savings: Saving monthly storage fees from 3rd party vendors or storage facilities.

• Time Savings: Giving staff instant access to stored digital documents improves productivity.

• Efficiency: Digital documents can be easily stored, searched, and retrieved, making staff more efficient in their jobs.

• Space-Saving: Digitizing documents frees up valuable office space that can be repurposed for more productive uses.

• Improved Security: Digital files can be encrypted and access can be controlled, ensuring sensitive information remains secure.

The technology behind document scanning has come a long way. Today’s advanced scanners handle delicate and old materials with precision, featuring high-resolution scanning, color correction, and the ability to scan large formats.

Our state-of-the-art flatbed scanners are ideal for fragile documents, providing a gentle scanning process without causing damage. They can capture materials with varying textures and light-reflective surfaces, producing images with exceptional quality and detail. This technology allows us to digitize not just paper documents, but also items like fabric, wood, and metal prints, ensuring versatility and high image quality.

• Batch Document Scanning: Perfect to archive your banker boxes of data.

• Batch Drawing Scanning: Ideal for large-format documents or drawings.

• Flatbed Scanning: Perfect for delicate or worn materials.

• Photo Scanning: High-quality scanning with color correction available.

• Slide and Negative Scanning: Preserve your visual history in digital format.

• Files labeling.

• OCR: Optical Character Recognition conversion.

• Raster to Vector Conversion Service, for those requiring DWG formats.

• Free storage of your originals at TR Trades during the project

• Full-Service Convenience: From complimentary pick-up to secure disposal of originals, we handle everything.